Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
November 22, 2011
The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on November 22, 2011 at 7:00 p.m.
Present:
Bill Watt, President
Eric Struntz, Vice-President
Bernarda Jackson, Treasurer
Paul Zimnik, Director
Michael Brown. Director
Gary Wass, Director
Dave Fowler, Director
Absent:
Jenny Marino, Secretary
Bill Ryan, Director
Others Present:
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
Homeowners
I. CALL TO ORDER:
Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 8:14pm with a quorum present.
II.MINUTES:
The Board discussed the October, 2011 minutes.
Motion: Move that we accept.
Zimnik/Struntz Vote: Unanimous
III. HOMEOWNER FORUM:
A homeowner had questions as why Townhomes pay more. The Board and Management explained the Townhomes have more landscaping, snow removal and parking lots – resurfacing and painting.
IV.MANAGEMENT REPORT:
A. Reserve Investments:
The Whittier Smith Barney Reserve Money Market Account currently has $54,180.30. After paying the $22,500.00 invoice for coping and tile at Wetherburne Pool, $31,680.30 will remain in the Money Market. Management would recommend leaving $15,680.30 in the Money Market and re-investing $16,000.00 into a 2016CD to continue to ladder the funds.
Motion: Leave $15,680.30 in the Money Market and re-invest $16,000.00 into a 2016 CD to continue to ladder the funds.
Zimnik/Struntz Vote: Unanimous
B.Gladhill Proposed:
After Gladhill Pest Services inspected the areas they recommended bait stations be installed and monitored monthly. It is recommended that the Condos put out the baits in the trash corral area and that the HOA put the baits in the storm management drain area. The HOA cannot be responsible for the Condo area. It needs to be a joint effort. The next step would be to go back to the Condo Board and see what they want to do. Mr. Wass agreed to take it before the Condo Board.
V. COMMITTEE REPORTS:
A. ACC: reorganizing a few things.
B. Pool Committee: none
C. Townhouse Committee: none
D. Condo Committee: A homeowner was interested in the committee. She gave Gary Wass her information.
E Landscaping Committee: none
C.Communications Committee: none
D.Social Committee: Looking into park benches. The Committee would also like to get the “Celebrate Frederick” to consider Whittier community.
I.Treasurer’s Report: good
VI. ELECTION OF OFFICERS:
A. President:
Motion: Bill Watt for President.
Struntz/Fowler Vote: Unanimous
B. Vice-President
Motion: Eric Struntz for Vice-President.
Watt/Fowler Vote: Unanimous
C. Treasurer:
Motion: Bernarda Jackson for Treasurer
Watt/Fowler Vote: Unanimous
D. Secretary:
Jenny Marino for Secretary
Brown/Fowler Vote: Unanimous
V.OLD BUSINESS:
A Board member mentioned that other homeowners had complained that “outside” people had attended the Lakeside Festival and were coming for free food and that the residents are paying for the food. The Board discussed that it was not to restrict the event to Whittier only. The Board has been able to get a great deal from Famous Dave’s and it seems like they are bringing 1/3 more food than what the community is paying for.
VI. NEW BUSINESS:
Management updated the Board on the lawsuit where a resident had fallen on a sidewalk. There was no damage to the sidewalk that would cause a fall. The Insurance Company has denied the claim. It is now going into mediation and the Board members are welcome to attend the mediation.
VII. ADJOURNMENT:
There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:50pm.
Motion: To adjourn.
Struntz/Jackson Vote: Unanimous
Please note the next scheduled meeting is January 24, at 7:00PM.
Respectfully yours,
Shelly Henning
Recording Secretary