Whittier Community Associates HOA, Inc.

Regular Meeting Minutes

November 22, 2011


The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on November 22, 2011 at 7:00 p.m.




Bill Watt, President

Eric Struntz, Vice-President

Bernarda Jackson, Treasurer

Paul Zimnik, Director

Michael Brown. Director

Gary Wass, Director

Dave Fowler, Director



Jenny Marino, Secretary

Bill Ryan, Director


Others Present:

Nancy Keen, Vanguard Management, Community Representative

Shelly Henning, Recording Secretary




I.         CALL TO ORDER:

Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 8:14pm with a quorum present.



The Board discussed the October, 2011 minutes.

Motion:  Move that we accept. 

Zimnik/Struntz                          Vote:  Unanimous



A homeowner had questions as why Townhomes pay more.  The Board and Management explained the Townhomes have more landscaping, snow removal and parking lots – resurfacing and painting. 



A. Reserve Investments:

The Whittier Smith Barney Reserve Money Market Account currently has $54,180.30.  After paying the $22,500.00 invoice for coping and tile at Wetherburne Pool, $31,680.30 will remain in the Money Market.  Management would recommend leaving $15,680.30 in the Money Market and re-investing $16,000.00 into a 2016CD to continue to ladder the funds.

Motion: Leave $15,680.30 in the Money Market and re-invest $16,000.00 into a 2016 CD to continue to ladder the funds.

Zimnik/Struntz                    Vote:  Unanimous


B.Gladhill Proposed:

After Gladhill Pest Services inspected the areas they recommended bait stations be installed and monitored monthly.  It is recommended that the Condos put out the baits in the trash corral area and that the HOA put the baits in the storm management drain area.  The HOA cannot be responsible for the Condo area.  It needs to be a joint effort.  The next step would be to go back to the Condo Board and see what they want to do.  Mr. Wass agreed to take it before the Condo Board. 



A.  ACC: reorganizing a few things.

B.  Pool Committee:  none

C.  Townhouse Committee:  none

D.  Condo Committee:  A homeowner was interested in the committee.  She   gave Gary Wass her information.

E   Landscaping Committee: none

C.Communications Committee:  none

D.Social Committee:  Looking into park benches.  The Committee would also like to get the “Celebrate Frederick” to consider Whittier community.

I.Treasurer’s Report: good



A. President:

Motion:  Bill Watt for President.

Struntz/Fowler                                    Vote:  Unanimous

B. Vice-President

Motion:  Eric Struntz for Vice-President.

Watt/Fowler                              Vote:  Unanimous

C. Treasurer:

Motion:  Bernarda Jackson for Treasurer

Watt/Fowler                              Vote:  Unanimous

D. Secretary:

Jenny Marino for Secretary

Brown/Fowler                           Vote:  Unanimous



A Board member mentioned that other homeowners had complained that “outside” people had attended the Lakeside Festival and were coming for free food and that the residents are paying for the food.  The Board discussed that it was not to restrict the event to Whittier only.  The Board has been able to get a great deal from Famous Dave’s and it seems like they are bringing 1/3 more food than what the community is paying for.



Management updated the Board on the lawsuit where a resident had fallen on a sidewalk.  There was no damage to the sidewalk that would cause a fall.  The Insurance Company has denied the claim.  It is now going into mediation and the Board members are welcome to attend the mediation.



                     There being no additional business for the Board to conduct at this time, the Board    meeting adjourned at: 8:50pm.

         Motion:  To adjourn.

         Struntz/Jackson                                              Vote:  Unanimous



Please note the next scheduled meeting is January 24, at 7:00PM.




Respectfully yours,




Shelly Henning

Recording Secretary