Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

October 23, 2012

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on October 23, 2012 at 7:00 p.m.


Bill Watt, President
Jenny Marino, Secretary
Bill Ryan, Director
Gary Wass, Director
Dave Fowler, Director



Eric Struntz, Vice President
Bernarda Jackson, Treasurer
Paul Zimnik, Director
Michael Brown, Director

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
George Long, ACC Chair




Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:08pm with a quorum present.




The Board discussed the September, 2012 minutes and the minutes look good.
Motion: To approve the minutes as written. Marino/Fowler Vote: Unanimous




There were no Homeowners present to address the Board.




A. Snow Removal Contract:
The Association is responsible only to clear the common sidewalks in the community. The streets are owned by the City and maintained by the City. Classic’s contract is $50.00 an hour to clear walk/steps with shovels and $60.00 an hour to clear walks with a blower. The contract has not changed from last year. Motion: To approve the contract as written. Fowler/Ryan Vote: Unanimous

B. Revised ACC Guidelines:
The Board and the ACC Committee Chair discussed the revisions at the September Board meeting. Management previously emailed the revised Guidelines to the Board and needs the Board’s approval. Have Paul put on the web site. Motion: Move that we approve the Guidelines. Fowler/Ryan Vote: Unanimous

C. 2013 Operating Budget-Final Approval:
There have only been two responses to the 3.9% ($11.00 per year) increase. The assessment notice and new payment coupons will be mailed in November. Motion: To approve the final budget. Ryan/Fowler Vote: Unanimous

D. New Maryland Towing Law:
A new towing law went into effect on October 1, 2012. Towing should not take place unless the proper signage is installed. The signs must be 24” x 30” with the exact wording the law indicates. One sign is required for every 7,500 sq feet of parking space (approximately 49 spaces), the cost will be considerable. The purchase of the sign and installation will be approximately $250.00 per sign. The Board asked if Management could check with the Attorney to see if it would be possible to have a portable sign or does the law require it to be permanent. The portable signs could be put in place when and where needed. Action: Management to check with the Attorney to see if signs can be portable and put into place when needed.

E. Annual Meeting:
Management asked if the Board still wanted to offer the “Give Away” at the Annual Meeting. The Board was in agreement offering it because they felt that it helps to bring Homeowners to the meeting. Mr. Watt, Mr. Ryan and Mrs. Marino are up for re-election. Nine Board Members are needed for the Board.




A.  ACC: none

B.  Pool Committee: none

C.  Townhouse Committee: Classic did damage to the grass Winfield Ct. by the electrical box when there was snow removal in 2010 and needs to be corrected.

D.  Condo Committee: none

E. Landscaping Committee: The Board discussed the need for Aerating and reseeding. The Crab grass is so bad. They have a list of specific areas it needs to be done. Motion: That we approve the aerating and reseeding of designated areas by Classic. Marino/Fowler Vote: Unanimous

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none





There was no old business discussed.




Tree Removal:
The owner of the Lakefront Center removed the evergreen trees behind the Whittier entrance monument. The Association’s attorney sent a letter to Paul Sill notifying him that this action is in violation of the Declaration that the commercial property is subject to and he is responsible for all costs and damages. Appalachian Tree has completed an appraisal of the loss. Mr. Sill had communicated that he was willing to work with the Association. It is still in the process of discovery.




There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:02pm. Motion: To adjourn the meeting. Fowler/Ryan Vote: Unanimous



Please note the next scheduled meeting is November 27, 2012 at 7:00PM.



Respectfully yours,


Shelly Henning
Recording Secretary