Annual Meeting Minutes

Whittier Community Association

Annual Meeting

Whittier Elementary School

November 27, 2012




Bill Watt, President                                                     

Bernarda Jackson, Treasurer                                                  

Gary Waas, Director                                      

Bill Ryan, Director                                        

Dave Fowler, Director



Eric Struntz, Vice-President

Jenny Marino, Secretary

Paul Zimnik, Director            

Michael Brown, Director



Others Present:

Nancy Keen, Vanguard Management, Community Representative

Shelly Henning, Recording Secretary

18 Homeowners



Mr. Bill Watt, President of Whittier Community HOA called the annual meeting to order at 7:02.


  1. Roll Call and Certification of proxies:

A quorum of 159 was required.  A total of 161 proxies received and approximately 20 homeowners were at the meeting – the quorum was surpassed.

B.  Proof of notice of meeting or waiver of notice:

The fact that Management received a large amount of proxies and that residents attended is proof of notice.

C.Drawings for HOA fees:

1.Winner drawn from the proxies

Marilyn White

2503 Hemingway Dr. #1

2.Winner present at meeting:

Marianne Hornstein 

 2411 Shaker Lane



      The Minutes were not discussed from the 2011 Meeting.




A.Report from the President:

The President mentioned several items:

  •   Ausherman will be building condos in the community.
  •   The Festival went well this past summer.
  •   Financially the Community is doing pretty well.  But we need to keep in mind that approximately 19% are not paying their dues.  We are able to collect some of the money.
  •    There are some issues with abandoned properties. 


IV.Reports of Committees, if any:


V.Election or appointment of inspectors of election.


VI.Election of Directors:

There are 3 Board positions available each with a three year term.   There are 3 nominations:   Bill Watt, Jenny Marino, and Bill Ryan.  All three candidates are currently on the Board.  Gary Waas stated that he needed to resign because he is moving out of state.  Nancy Sweet said she would be interested in a position on the Board.  She would be able to fill Mr. Waas’s position.

Motion:  Nominate the three that are up for reelection.

Homeowner/Homeowner                       Vote:   Unanimous

Motion:  Nancy Sweet to replace Mr. Waas’s position on the Board.

Homeowner/Homeowner                       Vote:  Unanimous


VII.Unfinished business:

             There was no unfinished business.


VIII.New Business:

             Homeowner Concerns:

  • Homeowner stated that the City of Frederick has not collected the leaves in the townhome area.
  • Homeowner stated that the inspectors for the community are getting homes confused.  Management asked that the Homeowners call when they get a notice they are not in agreement with.
  • Homeowner asked if everyone pays the General fund.  The townhomes went up an additional 5% ($8.00).
  • Homeowners stated that the dismissal of the elementary school has safety issues for other drivers and children.  Management will contact the school and the Frederick Police to see if any changes can be made. 
  • Homeowner suggested that the turn at Christopher’s Crossing at the lake needs an arrow in the right lane for right hand turn only.  Management to contact the City.
  • Homeowner stated that there are children that hang out at the Pavilion late at night.  The Board suggested that the Homeowner should call the police.
  • Homeowner stated problems with abandoned homes and the yards not being kept up.  The Board suggested that if there is a posting on the door there will be a name of a bank and Management Can notify the bank that it needs mowing or repair.  The Board also suggested that as a community we can step up as neighbors and help take care of the mowing if the neighbor is willing.
  • Homeowner asked if Architectural shingles are approved – yes but they should stay close to the color of the original shingle.



            There being no additional business the Annual Meeting was adjourned at 7:52.

Motion: Adjourn the meeting.

      Homeowner/Homeowner                                   Vote:  Unanimous



Respectfully yours,




Shelly Henning

Recording Secretary