Minutes

Present

Dave Fowler, President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Bill Watt, Director
Nancy Sweet, Director

Absent

Bill Ryan, Vice-President
Eric Struntz, Director
Paul Zimnik, Director
 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
Christine Mayo, Harris Smariga & Assoc. Inc.
Paul Sill, Lakefront LLC

Mr. Dave Fowler, President of Whittier Community HOA called the regular meeting to order at 7:03pm with a quorum present.

II. MINUTES

The Board discussed the February 26, 2013 minutes. Motion: To approve the minutes. Jackson/Marino Vote: 4 for 1 abstain

III. HOMEOWNER FORUM

1. Trash Collecting: A Homeowner mentioned that trash is collecting in a drainage area. Management stated that the contractor is waiting for it to dry up before they can go in to clean it up.

IV. MANAGEMENT REPORT

1. Tree Removal /2417 Dunmore Court: At the February meeting the Board approved removal of the tree on the finger island of 2417 Dunmore Court in response to the homeowner’s request. The City Arborist recommended the Bowhall Red Maple as a replacement. Classic has given a proposal to remove the existing tree, grind the stump and installation of a Bowhall Red Maple for $968.00. Classic warrants their trees too. Motion: To approve it. Watt/Jackson Vote: 4 for 1 abstain
2. Front Entrance Landscaping Design Plans: Chris Mayo the architect for Paul Sill brought five options for the front entrance landscaping for the Board’s review. The Board stated they really wanted the green back ground for the sign. Originally there had been thirteen trees behind the sign. The Board wanted to make sure the replacement trees would be a certain size and would have an instant impact. The Board discussed using the Green Giant Arborvitae behind the sign. They are very hearty and fast growers. The Board liked the idea of using five Arborvitae behind the wall and staggering them. The Board liked using the Cryptomeria on the ends. The Board also wanted to make sure the previous stumps would be ground down. The Board wanted to have Harris Smariga & Assoc. Inc. submit a rendering by email and then would vote on it by email. The Board also discussed what type of maintenance and warranty Mr. Sill, Lakefront LLC would provide for the 1st year.
3. Operating Savings Account: Due to the majority of the Annual Assessments being collected in February and March, the Operating Checking Account currently has $399,498.27. As the FDIC limit is $250,000.00, it is recommended as the Board has done in the past, that $200,000.00 be placed in an Operating Savings Account in CD’s with $50,000.00 maturing every 3 months. Management also recommends the Board close the Wells Fargo savings account and open an AAFS Operating Savings account as it would be easier to transfer funds from savings to checking if they are at the same bank. There are no fees associated with AAFS and they are affiliated with numerous banks, so the FDIC limit would not be an issue. Motion: That $200,000.00 is placed in an Operating Savings Account in CD’s with $50,000.00 maturing every 3 months. Management also recommends the Board close the Wells Fargo savings account and open an AAFS Operating Savings account. Jackson/Sweet Vote: Unanimous

V. COMMITTEE REPORTS

A.  ACC: none

B.  Pool Committee: none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:Due to the late snow Classic should start trimming the first week in April. Last year there had been an issue with the Annuals we should ask for suggestions from Classic.

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

VI. OLD BUSINESS

A homeowner has noticed the Radon levels have been affected by the different seasons.

VII. NEW BUSINESS

1. Cobblestone Pool: Children have been reported to have climbed the fence and been in the pool area. One child was noticed pulling the pool cover back and putting his feet in.
2. House in need of repair: It was brought to the attention of Management that there is a home in need of repair. The deck looks like it is about to fall off. Yard debris is also piled up on neighbor’s property line and is visible from the street. Management will check into.
3. Legislative Alert email: A Board member discussed the email that Craig Wilson had sent out discussing Senate Bill 1062 – Condominium and Homeowner Associations – Attorney’s Fees.

VIII. ADJOURNMENT

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:15pm. Motion: To adjourn the meeting Marino/Jackson Vote: Unanimous

Please note the next scheduled meeting is April 23, 2013 at 7:00PM.

Respectfully yours,

Shelly Henning
Recording Secretary