Minutes

Present

Dave Fowler, President
Jenny Marino, Secretary
Bernarda Jackson, Treasurer
Bill Watt, Director
Nancy Sweet, Director
 

Absent

Bill Ryan, Vice-President
Paul Zimnik, Director
 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Donnalee Harman, Classic Landscaping, Account Manager
Shelly Henning, Recording Secretary

Mr. Dave Fowler, President of Whittier Community HOA called the regular meeting to order at 7:04pm with a quorum present.

II. MINUTES

The Board discussed the September 24, 2013 minutes. Motion: We accept the minutes as written. Watt/Fowler Vote: 3 for 2 abstain

II. VENDOR REPORTS

A. Classic Landscape:

Ms. Harman with Classic Landscaping was present at the meeting to discuss how Classic was doing in the community with the Board. She reported that the community looks great. The Board also requested that she take a look at the new plantings at the Whittier entrance sign and let Management know if she sees anything wrong with them. The planting have a 1 year warranty.

IV. HOMEOWNER FORUM

A. *********:

***** discussed a nuisance tree that is on common area by her assigned parking spot. The tree drops acorns, sap, pollen and leaves on her car. The tree also obstructs the front view of her home. Because of the obstruction emergency personnel might not be able to see her house numbers from the street if ever called and delay their response. She is not asking that the tree be cut down but that it be professionally pruned by a tree expert. She would also like to see the lower branches removed. The Board discussed that it was reasonable for her home to be seen from the street. ***** was also directed as to what steps to take with Management regarding reporting issues with neighbors. Motion: To have Classic do a developmental pruning of the tree at the common island in front of her home. Jackson/Watt Vote: Unanimous

V. MANAGEMENT REPORT

1. Aeration and Seeding: A Board Member and Ms. Harman from Classic Landscaping previously determined the areas that were in need of turf renovation. The areas that were identified were Christopher’s Crossing; a few small areas on Carrington Way; the rear berm at Tuscaney/Carrington; Emerson Drive common areas and the corner of Cobblestone/Independence. Ms. Harman stated that if it were approved the work would be done this week. Motion: Approve Classic’s proposal to aerate and seed in the specific common areas. Marino/Watt Vote: Unanimous
2. Snow Removal: Classic has provided a Snow Removal Contract. The price has remained the same as last year. As the Board is aware, the Association is responsible only to clear the common sidewalks in the community, as the streets are City owned and maintained and are plowed by the City. Motion: Approve the Snow Contract. Watt/Fowler Vote: Unanimous
3. 2014 Operating Budget-Final Approval: At the August meeting the Board approved the Budget to be mailed out to all homeowners for comment. The 2014 Budget was mailed on September 6th. To date, there has been only one homeowner comment, which was a positive comment. Upon the Board’s final budget approval the assessment notice and new payment coupons will be mailed in November. Motion: Final approval of the 2014 Operating Budget. Watt/Sweet Vote: Unanimous
4. Asphalt Repairs – Waller House Court: The Board had asked Management to email photos of the parking lot area on Waller House Court to them. O’Leary Asphalt and Dominion Paving have submitted proposals. There was only one homeowner complaint. The Homeowner is concerned about ice in the ruts and the danger of someone falling and damage to her vehicle. The street looks worse than the parking lots but the street is the City’s maintenance responsibility. Waller House is the oldest part of the Townhomes. The Association has not done milling or new asphalt yet in other sections of the townhomes. The Board discussed just doing the parking spots where the tire ruts were. Motion: That we just do the asphalt repairs to the areas that need the repair (443 sy) not the curbs and use O’Leary because they had a better price. Watt/Sweet Vote: Unanimous

VI. COMMITTEE REPORTS

A.  ACC: none

B.  Pool Committee:none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:none

F. Communication Committee: none

G. Social Committee: No reports were given but the Board discussed the “National Night Out” Event.

H.  Treasurer’s Report:  none

VII. OLD BUSINESS

The Board discussed the new Ausherman condominium rental units.

VIII. NEW BUSINESS

1. Annual Meeting and Board Elections: The Board discussed the election of Board members and that Ms. Jackson and Ms. Sweet’s positions are up for re-election along with a 2 vacant positions. The Board was in agreement with offering the two (2) drawings for free General HOA fees.

IX. ADJOURNMENT

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:14pm. Motion: To adjourn the meeting. Watt/Jackson Vote: Unanimous

Please note the next scheduled meeting is November 26, 2013 at 7:00PM.

Respectfully yours,

Shelly Henning
Recording Secretary