Minutes

Present

Jenny Marino, Secretary
Bernarda Jackson, Treasurer
Bill Watt, Director
Nancy Sweet, Director
Paul Zimnik, Director
Daniel Cowell, Director

Absent

Bill Ryan, Vice-President

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

Mr. Watt, Director of Whittier Community HOA called the regular meeting to order at 7:45pm with a quorum present.

II. MINUTES

The Board discussed the October 22, 2013 minutes. Motion: To approve the minutes as written. Watt/Jackson Vote: 4 For 2 Abstain

III. VOTE FOR OFFICERS

Management informed the Board that Mr. Fowler has resigned as the President and from the Board. The Board members elected the different officer positions.

Motion: Paul Zimnik for President.
Watt/Jackson
Vote: Unanimous

Motion: Daniel Cowell for Vice-President
Zimnik/Marino
Vote: 5 For 1 Abstain

Motion: Jenny Marino for Secretary
Zimnik/Watt
Vote: Unanimous

Motion: Bernarda Jackson for Treasurer
Zimnik/Watt
Vote: Unanimous

IV. HOMEOWNER FORUM

The Homeowners present at the meeting spoke during the time of the Annual Meeting.

V. MANAGEMENT REPORT

1. Deferred Assessment Resolution: The resolution simply means that the Association will plan to use any surplus earned this year during the following year. Motion: The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion. Jackson/Watt Vote: 5 for 1 abstain
2. 2012 Audit: Goldklang Group has prepared the audit of the 2012 financials. The Board discussed and approved the audit. It is a clean audit. The only thing that was noted was the delinquency. We do also have excess funds from previous years. Motion: That we accept the audit as documented. Watt/Jackson Vote: Unanimous
3. 2013/2014 Audit Engagement Proposal: Goldklang Group has enclosed an Engagement letter to perform the Association’s audit and taxes for the 2013/2014. There is a $100.00 increase and the cost is still below the 2014 budget amount for the audit/taxes. Motion: That we accept the audit engagement proposal. Marino/Watt Vote: Unanimous
4. Collection Decision/Authorize Skip Trace/***** After receiving a judgment in March, Lerch Early has been unable to obtain employment or banking information for garnishment purposes. The attorney is requesting the Board’s approval to order a skip trace, which is $150.00, so a request for an oral exam court date can be served on the homeowner. We do have a judgment. We need to be able to serve them. This has helped us in the past to collect other funds. Motion: That we approve the skip trace. Cowell/Jackson Vote: Unanimous

VI. COMMITTEE REPORTS

A.  ACC: none

B.  Pool Committee:none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:none

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

VII. OLD BUSINESS

Management reported that Craig Wilson is still working on the collection policy revisions and time frame of filing liens on late payments.

VIII. NEW BUSINESS

There was no new business discussed.

IX. ADJOURNMENT

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 8:01pm. Motion: To adjourn the meeting. Marino/Sweet Vote: Unanimous

Please note the next scheduled meeting is January 28, 2014 7:00PM.

Respectfully yours,

Shelly Henning
Recording Secretary