Minutes

Present

Daniel Cowell, Vice-President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Bill Ryan, Director
Nancy Sweet, Director

Absent

Paul Zimnik, President
Bill Watt, Director

Others Present

Cedric Jackson, Homeowner
Dave Latch, ACC Committee Chair
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

Daniel Cowell, Vice-President of Whittier Community HOA called the regular meeting to order at 7:05pm with a quorum present.

II. MINUTES

The Board approved the April 22, 2014 minutes. Motion: To approve the minutes. Ryan/Sweet Vote: Unanimous

III. HOMEOWNER FORUM

1. It was mentioned that there are Junipers that need to be pulled out and Management said they would take a look into it. Grass clippings were being left by the road on Greenleaf and Old Coach.

IV. MANAGEMENT REPORT

1. Appoint New ACC Committee Chair: David Latch was nominated by the Architectural Committee to be the new ACC Committee Chair. He is a past Board Member and past Chair of the Committee. Mr. Latch would like to see the Guidelines remodeled. He would like the Guidelines to have a section for Townhomes and a section for Single Family Homes. Motion: To appoint Mr. Dave Latch as the ACC Chairman. Sweet/Ryan Vote: Unanimous
2. Legal Representation: The Board heard a presentation from Ms. Anastasia Michaels at the April Board meeting. Enclosed again for the Board’s review is a copy of the Attorney Fee Comparison and Retainer Agreement from Ms. Michaels. Management would turn the accounts over to the attorney. Motion: That Ms. Michaels be given the opportunity to do collections for us and will be reviewed again next July. Ryan/Marino Vote: 4 for/1no/
3. Payment Plan Request:
   1. ****: This Homeowner is requesting the Board approve a payment plan for ***** per month to pay the balance owed of *****. To date no payments have been made. Motion: To accept the proposal and if she doesn’t paid as agreed move forward to collections. Jackson/Sweet Vote: Unanimous
   2. *******: This Homeowner is requesting the Board approve a payment plan. The Homeowner owes***** and would like to pay **** by June 10th, an additional **** by June 20th and then **** by July 15th. Motion: That we accept the payment plan. Sweet/Jackson Vote: Unanimous

V. COMMITTEE REPORTS

A.  ACC: Mr. Latch looks forward to establishing a good relationship with the Board. He may draft a letter to send out to the Association.

B.  Pool Committee: Management reported that everything is moving smoothly. There was glitch with the pay phone at Cobblestone pool.

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee: The Board discussed a few items - The shrubs haven’t been trimmed yet; there is one end cap that needs more petunias planted; the shrubs at the retainer wall need attention and a homeowner has tall grass in the back yard. Management stated they would check on and asked that they be sent a letter with the address of the Homeowner with the tall grass.

F. Communication Committee: none

G. Social Committee: The Board discussed the need for help to plan the social events. They discussed the possibility of a fall festival. Mr. Cowell stated he would be interested in helping with planning the events.

H.  Treasurer’s Report:  none

VI. OLD BUSINESS

There was no old business discussed.

VII. NEW BUSINESS

Easter egg hunt: A Board member mentioned that they would like to see the community have a Easter Egg hunt next spring. The Board tabled the discussion until the August meeting.

VIII. ADJOURNMENT

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 8:12pm. Motion: To adjourn. Ryan/Jackson Vote: Unanimous

Please note the next scheduled meeting is August 26, 2014 at 7:00PM.

Respectfully yours,

Shelly Henning
Recording Secretary