Annual Meeting Minutes

Whittier Community Association

2019 Annual Meeting Minutes (2nd Attempt)

Daybreak Adult Day Services Center

January 28, 2020

 

Present:                                                                                                                     

Paul Zimnik, President                                                                                  

Mike Brown, Director

Laura Ferguson, Director                                                      

Roger Franks, Director

Nancy Sweet, Director

 

Absent:

Bernarda Jackson, Treasurer

Andrea Weaver, Director

 

Others Present:

Nancy Keen, Vanguard Management, Community Representative

Pierz Barry, Recording Secretary

Matt & Sandy Thomas, residents

Royle Kidwell, resident

Ronnie Lushbaugh, resident

 

  1. CALL TO ORDER:

Dr. Paul Zimnik, President of Whittier Community HOA, called the Annual meeting to order at 6:57pm with a quorum present.

 

  1. ROLL CALL AND CERTIFICATION OF PROXIES:

There was not a quorum for the November 27, 2019 Annual Meeting as a quorum of 10% of all homes or 159 homeowners being present in person or by proxy was not reached.

                 

  1. PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE:

Under Maryland law, the appropriate notice was published in the Frederick News Post for the rescheduled meeting on January 28, 2020 and those present will constitute a quorum for the purpose of holding the election. There are four (4) pre-announced candidates for the four (4) Director positions, three for a term of three (3) years and one to fill a vacant position for the remaining one (1) year of that term.

 

 

  1. READING AND DISPOSAL OF 2018 ANNUAL MEETING MINUTES:

The Homeowners and the Board looked over the 2018 Annual Meeting Minutes.

Motion:  The 2018 Annual Meeting Minutes were approved.

Zimnik/Ferguson                                          Vote:  5/0/0

 

  1. REPORTS OF OFFICERS:

President Dr. Zimnik explained what the Board does to the present Homeowners and introduced present Directors. He explained the difference between a full term on the Board and filling a vacant position on the Board.

 

  1. REPORTS OF COMMITTEES:

No reports were given.

 

  1.       ELECTION OF DIRECTORS:

There are 4 (four) pre-announced candidates for the four (4) Director positions, to fill three, three year terms and a vacancy for the remaining year of that term: Ronnie Lushbaugh, Bernarda Jackson, Nancy Sweet, and Royle Kidwell, and Ronnie Lushbaugh, Bernarda Jackson, Nancy Sweet, and Royle Kidwell, were elected without a formal vote due to no additional nominations provided.

 

Motion: To accept Ronnie Lushbaugh, Bernarda Jackson, and Nancy Sweet for the three (3) year terms and Royle Kidwell to fill the one (1) year vacant position for the Director positions.

Ferguson/Franks                                     Vote: 5/0/0

 

 

  1. UNFINISHED BUSINESS:

No unfinished business.

 

  1.       NEW BUSINESS:

No new business.

 

  1.      ADJOURNMENT:

There being no additional business, the Annual Meeting adjourned at: 7:05 pm.

Motion:  To adjourn the meeting at 7:05 p.m.

Zimnik/Franks                                  Vote:  5/0/0

 

 

Respectfully Submitted,

 

Pierz Barry

Recording Secretary