Whittier Community Associates HOA, Inc.

Regular Meeting Minutes

November 28th, 2017


The Board of Directors of Whittier Community Association met at Whittier Elementary School, Frederick, Maryland on November 28th, 2017, at 8:22 p.m.




Paul Zimnik, President

Bill Watt, Vice-President 

Bernarda Jackson, Treasurer

John Arkoian, Secretary                                    

Nancy Sweet, Director

Susan Miller, Director

Eric Struntz, Director

Mike Desimon, Director




Others Present: 

Nancy Keen, Vanguard Management, Community Representative

Renee Henning, Recording Secretary



    Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 8:22 pm with a quorum present.

    The Board discussed the October 24th, 2017 minutes and had no edits.
    Motion:  To approve the October 24th, 2017 minutes.
    Miller / Struntz Vote: Unanimous


  1. Election of officers:

    1. President: The Board stated they would like to keep Dr. Zimnik as the President. 
      Motion:  To keep Paul Zimnik as the President.
      Struntz / Jackson Vote: Unanimous
    2. Vice-President: The Board stated they would like to keep Mr. Watt as the Vice-President.
      Motion:  To keep Bill Watt as the Vice-President.
      Jackson / Miller Vote: Unanimous
    3. ​​​​​​​Treasurer: The Board stated they would like to keep Mrs. Jackson as the Treasurer.
      Motion:  To keep Bernarda Jackson as the Treasurer.
      Arkoian / Zimnik Vote: Unanimous
    4. ​​​​​​​Secretary: The Board stated they would like to keep Mr. Arkoian as the Secretary.
      Motion:  To keep John Arkoian as the Treasurer.
      Zimnik / Jackson Vote: Unanimous



    No Homeowners addressed the Board. 


    1. Deferred Assessment Resolution: Goldklang Group recommends the Board pass a deferred assessment resolution each year. 
      Motion:  The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s secretion. 
      Miller / Arkoian Vote:  Unanimous
    2. ​​​​​​​Reserve Investments: The Association’s Morgan Stanley MM Reserve Account currently has $235,251.51. Management recommends investing $70,000.00 into a 2019 CD, $80,000.00 into a 2021 CD, $80,000.00 into a 2022 CD so that the Association can continue to ladder the funds.
      Motion:  To accept Management’s suggestion and invest the reserve account into CDs for future funds.
      Jackson / Struntz Vote:  Unanimous  


    1. ACC:  Minutes of last meeting provided. The Committee members have been reviewing the ACC guidelines and will be compiling a list of recommendations for the following meeting. Also looking for additional members, any suggestions welcomed, which the Board suggested during the annual meeting.
    2. Pool Committee:  none
    3. Townhouse Committee:  none
    4. Condo Committee:  none 
    5. Landscaping Committee: none
    6. Website Committee:   none
    7. Social Committee:  Will discuss festival information at next meeting. For those who are interested, they should come to next meeting to discuss volunteering or creating a committee.
    8. Treasurer’s Report:  Financial reports reviewed. No questions voiced.


    There was no old business discussed.
    1. 2018 Meeting Schedule:
      The Board discussed cutting the total meetings down to about every 2 months or only 8 months total. If there are any emergencies, the Board discussed that they can email or meet if necessary between scheduled meetings. Due to needed meetings during certain months, the Board decided the 2018 meeting schedule will be during the following months: January, March, May, June, August, September, and November.
      Motion: To approve the scheduled meetings for the 2018 year to be in the months of January, March, May, June, August, September, and November.
      Jackson/Desimon Vote: Unan.



    There being no additional business for the Board to conduct, the meeting adjourned at: 8:48 pm.
    Motion:  To adjourn the meeting.
    ​​​​​​​Arkoian / Jackson   Vote:  Unanimous



Please note the next scheduled meeting is January 23rd, 2018 at 7:00 pm.



Respectfully yours,



Renee Henning

Recording Secretary