Whittier Community Associates HOA, Inc.

Regular Meeting Minutes

October 24th, 2017


The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on October 24th, 2017, at 6:58 p.m.




Paul Zimnik, President                                                                                  

Bill Watt, Vice-President

Bernarda Jackson, Treasurer

John Arkoian, Secretary                                                                                        

Nancy Sweet, Director

Roger Franks, Director

Susan Miller, Director



Eric Struntz, Director                                                                        


Others Present:

Nancy Keen, Vanguard Management, Community Representative

Renee Henning, Recording Secretary



I.         CALL TO ORDER:

Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 6:58 pm with a quorum present.



The Board discussed the August 22nd, 2017 minutes and noted one edit.

Motion:  To approve the August 22nd, 2017 minutes with the correction noted.

Arkoian / Franks                                                Vote: 7/0/1




Claudia Nealley, the founder of the Whittier Lake Garden Club, discussed with the Board how they are beginning to establish the club and would like to collaborate on various projects around the community. She is currently working on becoming a Federated Garden Club and it was discussed how they could work with the Board, the Landscaping Committee, and the City to plan future community projects. The Board expressed interest in collaborating with the Whittier Lake Garden Club and will advertise on the website, help with marketing, and continue to determine how they can work together.


    1.  Pool Furniture Repair: Continental Pool staff stacked any broken furniture on the pool decks. Management contacted Criterion to inspect the broken furniture and they have submitted a proposal for review.


Motion:  To accept the proposal from Criterion for the pool furniture repair.

Arkoian /Watt                                   Vote:  Unanimous


    1. 2018 Operating Budget: The approved Budget has been posted on the website and the 2018 Draft Budget Notice postcard was mailed to homeowners on 9/1/17. Upon the Board’s final budget approval, the assessment notice will be mailed in November.


Motion:  To approve the 2018 Budget and mail the assessment notice in November.

Watt/Franks                                      Vote:  Unanimous      


    1. Write-Off to Bad Debt
      1. *****: The homeowner is willing to pay the balance of $1,352.88 but requests that the interest and late fees of $78.88 be waived. There have been additional fees that have incurred.


Motion: To deny the request to waive the interest and late fees.  

Franks/Watt                                      Vote:  Unanimous



A.  ACC:  Discussed the report provided.

B.  Pool Committee:  none

C.  Townhouse Committee:  none

D.  Condo Committee:  Parking notice has arrived.

E   Landscaping Committee: Discussed choice of shrubs placed in the medians.

    1. Website Committee:   Discussed adding information to the website in regards to the newly developing Whittier Lake Garden Club and posting the audit results. Unanimously agreed that they should be posted.
    2. Social Committee:  

                   I.  Treasurer’s Report:  Financial reports reviewed. No questions voiced.



   There was no old business discussed.


    1.   NEW BUSINESS:

There was no old business discussed.



                     There being no additional business for the Board to conduct now, the Board meeting adjourned at 7:46 pm.

                                    Motion:  To adjourn the meeting.

                        Miller/Watt                                       Vote:  Unanimous



Please note the next scheduled meeting, the Annual Meeting, is November 28th, 2017, at 7:00 PM.



Respectfully yours,




Renee Henning

Recording Secretary