Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
October 24th, 2017
The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on October 24th, 2017, at 6:58 p.m.
Present:
Paul Zimnik, President
Bill Watt, Vice-President
Bernarda Jackson, Treasurer
John Arkoian, Secretary
Nancy Sweet, Director
Roger Franks, Director
Susan Miller, Director
Absent:
Eric Struntz, Director
Others Present:
Nancy Keen, Vanguard Management, Community Representative
Renee Henning, Recording Secretary
I. CALL TO ORDER:
Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 6:58 pm with a quorum present.
- MINUTES:
The Board discussed the August 22nd, 2017 minutes and noted one edit.
Motion: To approve the August 22nd, 2017 minutes with the correction noted.
Arkoian / Franks Vote: 7/0/1
III. HOMEOWNER & GUEST FORUM:
Claudia Nealley, the founder of the Whittier Lake Garden Club, discussed with the Board how they are beginning to establish the club and would like to collaborate on various projects around the community. She is currently working on becoming a Federated Garden Club and it was discussed how they could work with the Board, the Landscaping Committee, and the City to plan future community projects. The Board expressed interest in collaborating with the Whittier Lake Garden Club and will advertise on the website, help with marketing, and continue to determine how they can work together.
- MANAGEMENT REPORT:
- Pool Furniture Repair: Continental Pool staff stacked any broken furniture on the pool decks. Management contacted Criterion to inspect the broken furniture and they have submitted a proposal for review.
Motion: To accept the proposal from Criterion for the pool furniture repair.
Arkoian /Watt Vote: Unanimous
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- 2018 Operating Budget: The approved Budget has been posted on the website and the 2018 Draft Budget Notice postcard was mailed to homeowners on 9/1/17. Upon the Board’s final budget approval, the assessment notice will be mailed in November.
Motion: To approve the 2018 Budget and mail the assessment notice in November.
Watt/Franks Vote: Unanimous
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- Write-Off to Bad Debt
- *****: The homeowner is willing to pay the balance of $1,352.88 but requests that the interest and late fees of $78.88 be waived. There have been additional fees that have incurred.
- Write-Off to Bad Debt
Motion: To deny the request to waive the interest and late fees.
Franks/Watt Vote: Unanimous
V. COMMITTEE REPORTS:
A. ACC: Discussed the report provided.
B. Pool Committee: none
C. Townhouse Committee: none
D. Condo Committee: Parking notice has arrived.
E Landscaping Committee: Discussed choice of shrubs placed in the medians.
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- Website Committee: Discussed adding information to the website in regards to the newly developing Whittier Lake Garden Club and posting the audit results. Unanimously agreed that they should be posted.
- Social Committee:
I. Treasurer’s Report: Financial reports reviewed. No questions voiced.
VI. OLD BUSINESS:
There was no old business discussed.
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- NEW BUSINESS:
There was no old business discussed.
VIII. ADJOURNMENT:
There being no additional business for the Board to conduct now, the Board meeting adjourned at 7:46 pm.
Motion: To adjourn the meeting.
Miller/Watt Vote: Unanimous
Please note the next scheduled meeting, the Annual Meeting, is November 28th, 2017, at 7:00 PM.
Respectfully yours,
Renee Henning
Recording Secretary