Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
August 24, 2009
The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on August 24, 2009 at 7:00 p.m.
Present
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Absent
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Others Present
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I. CALL TO ORDER | |
Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:01pm with a quorum present. | |
II. MINUTES |
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The Board discussed the June 22, 2009 minutes. Motion: To approve the June minutes with correction of the typos. Zimnik/Lukens Vote: Unanimous |
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III. HOMEOWNER FORUM |
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A. Violation Hearing: XXXXX W. Greenleaf Drive
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IV. MANAGEMENT REPORT |
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A. Marvin Ausherman Landscape Request: The Board discussed with Jeremy Holder the Ausherman Landscape request. The Board requested they wanted a 2 year warranty for the plantings on the berm and 1 year warranty for the trees that are place throughout the community. They will plant the trees in late fall. Mr. Holder will call 1 week in advance before trees are planted. He said he would probably call Classic too. It was noted that a lot of the trees are going in the townhouse area which will eventually cause a screen. The Board also mentioned the trees that are going in at Greenleaf Pool – they wanted to make sure they will be placed off to the side towards the back fence. B. Landscape Improvement Proposals: The Board and Management discussed they had the money in the budget for the landscape work. They discussed in years past the money for landscaping had been rolled into other areas. They thought it was time to do this since the landscape hasn’t been redone since the beginning of the community. It was suggested not to do everything that had been proposed in the packet (pages 23, 24, and 25). There were three additional proposals given to the Board members at the meeting. C. Pool Bathhouse Flooring: The Board and Management discussed the benefits of installing the flooring at the pools. The flooring in Greenleaf is fairly new. The Board selected the color Forrest green for the flooring in Cobblestone. D. Shed Variance request: XXXXX would like to install a shed that is 14 x 20 in size and would have the same exterior as his home. He said he had spoken with his neighbors and that they were okay with the shed. He has a single family home and his lot size is approximately ¼ acre. In the past, when the Board had considered other sheds of different sizes they would look at the lot size. The Board wants to keep a consistency for the neighborhood. The Board is open to looking at changing the guide lines. It should depend on the lot size and also how the house sits on the lot. The Board discussed allowing the change of shed size up to 216sq feet and also allowing the roof height to increase to 12 feet high for single family homes. E. 2010 Operating Budget: The Board and Management decided to have a separate meeting to discuss the 2010 Budget. The meeting will be on September 14, at 6:30pm at the Coffee Table. The board members not at this meeting would either get a phone call or email to let them know of the meeting. E. Payment Plan Requests:
Motion: That we hold off on pursuing any action providing they make minimum monthly payments of $100.00 until the total due of $606.50 has been paid in full. If there are any missed payments resume collections at that time.
The Board discussed that they would like to see that it is paid off before the next dues is due. The homeowner stated in her letter that the home was vacant and going into foreclosure. |
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V. COMMITTEE REPORTS |
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A. ACC: none B. Pool Committee: C. Townhouse Committee: none D. Condo Committee: none E. Landscaping Committee:none F. Communication Committee: none G. Social Committee: H. Treasurer’s Report: none |
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VI. OLD BUSINESS |
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There was no old business discussed. |
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VII. NEW BUSINESS |
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A. Barricade at the end of West Greenleaf: The Board discussed with Mr. Holder the barricade. The entrance was approved years and years ago. Fire and rescue have also pushed extremely hard for the road to be opened. The county won’t open it they are concerned about a site distance to the south. B. Notification of Increases in Carroll Creek 100-year Water Surface Elevations: Management took the opportunity to ask Mr. Holder questions regarding the flood plan possible changes. He thought it would relatively little impact on the community. The Board thought they should put the plan on the web site for all residents to view. |
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VIII. ADJOURNMENT |
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There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 9:00 pm. Motion: To adjourn the meeting. Simon/Struntz Vote: Unanimous |
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Please note the next scheduled meeting is September 28, 2009 at 7:00PM. |
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Respectfully yours,
Shelly Henning |