Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
November 23, 2009
The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on November 23, 2009 at 8:20 p.m.
Present
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Absent |
Others Present
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I. CALL TO ORDER | |
Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 8:20pm with a quorum present. |
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II. ELECTION OF OFFICERS: |
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The Board elected the officer positions. |
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III. MINUTES |
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The Board discussed the September 28, 2009 minutes. |
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IV. FAST SWIMTEAM SITE SURVEY RESULTS: | |
The FAST Swim Team told the Board that Whittier has made the short list but that they are still exploring other options. They did a site survey and looked at the Greenleaf pool. It is a good site for a bubble but it would need to have some modifications made. There would be an arch dome with positive pressure. FAST has an estimate of $300,000.00 for the bubble to be put in place and the operational cost would be approximately $6,000.00 to $8,000.00 per month. FAST would want the pool 22 hours a week (6-9pm 4 to 5 days a week) in the fall, winter and spring months. The bubble could be stored in a pod on or off site in the summer. FAST was thinking they would pay the $300,000.00 and then Whittier would be responsible for the monthly operational cost. The Board members thought that this could enhance the community. They would want the community to weigh in on it. The Board discussed the options they would have of renting the pool out that could potentially pay for the operating cost and even make money for the community. Management gave FAST the contact name for Continental. The Board discussed the need for a committee to discuss this at more detail. The Board will also put it on the web site to get feedback from the community. |
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V. CLASSIC/WEED ISSUE: |
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Mr. Hall spoke with the Board about the weed issue in Whittier. The weeds were very aggressive weeds and the typical treatment did not seem to make a difference. They treated a second time with a different chemical without charging the development. Mr. Hall said that if the grass doesn’t come back that they will re-seed in the spring. Mr. Hall suggested that they walk the property early in March or April. He is committed to getting the weed issue resolved. Mr. Hall also spoke about the challenges as a vendor for price increases. |
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VI. HOMEOWNER FORUM |
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The Homeowner Forum was held in the Annual Meeting that preceded this meeting. |
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IV. MANAGEMENT REPORT |
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A. Elementary School Grounds Maintenance Action: Moved to January’s meeting B. Shed Variance: The Board discussed the shed that was proposed. The shingles are a vinyl. It was determined that the shed doesn’t follow the guidelines. C. Revised Architectural Guidelines Regarding Administrative Fee: Action: Moved to January’s meeting. D. No Soliciting Sign Locations: Action: Moved to January’s meeting. E. 2008 Audit: There was concern that there may be excess funds at the end of the year. The Board spoke about transferring the money into the capital reserve. The Board discussed looking into this in January. F. 2009/2010 Audit Proposal: A Board member was concerned as to why Goldklang, Cavanaugh and Associates were raising their fee for the 2009 and 2010 Audit. The other members on the Board and Management explained they have been very happy with their services. And the auditor had not raised his fee in the year previous.
G. 2010 Operating Budget Final Approval: The Board explained that they had put a lot of effort into the budget. They had competitively bid for contracts in the budget. They also discussed that Whittier HOA fees are about ½ of what other similar communities are. H. Reserve Investments I. Bad Debt Write-Off
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V. COMMITTEE REPORTS |
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A. ACC: none B. Pool Committee: none C. Townhouse Committee: none D. Condo Committee: none E. Landscaping Committee: none F. Communication Committee: none G. Social Committee: none H. Treasurer’s Report: none |
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VI. OLD BUSINESS |
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There was no old business discussed.
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VII. NEW BUSINESS |
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There was no new business discussed.
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VIII. ADJOURNMENT |
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Due to the time, a large agenda of the Regular Meeting and the Annual Meeting the Board elected to move the unresolved items to the January meeting. The meeting adjourned at 9:20pm. |
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Please note the next scheduled meeting is at 7:00PM January 25. |
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Respectfully yours,
Shelly Henning |