Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
June 28, 2010
The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on June 28, 2010 at 7:00 p.m.
Present
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Absent
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Others Present
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I. CALL TO ORDER | |
Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:20pm with a quorum present. | |
II. MINUTES |
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The Board discussed the April minutes. |
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III. HOMEOWNER FORUM |
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See Maintenance Re-inspection/Pool Passes Held |
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IV. MANAGEMENT REPORT |
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A. Whittier Lakeside Festival: The festival is scheduled for August 3rd. The same food vendor will be used this year – Famous Dave’s. Mr. Struntz will coordinate with Famous Dave’s. Mr. Zimnik asked that someone else be responsible for the marketing of the event but he will create a flyer. The Board discussed the best way to deliver the flyers. Once it was determined how much was to be spent on the food the Board could make a determination on how to send out the flyers. The Board would like to see the flyers out by the 4th of July to give the residents the time to plan for the event. Mr. Zimnik is to meet with the Police Department next week. The Board would be notified as things progress thru emails. B. Collection’s Attorney: Attorney Don Weisfield was considered in the April meeting for the possibility of handling a few of the larger delinquent accounts. The Board asked Management to get a proposal from him and find out what his expectations are from us and what the expenses would be. C. Maintenance Re-inspection/Pool Passes Held: The Board and Management discussed how difficult it is to patrol the landscaping maintenance of each property. The Board suggested that the homeowner could email management with a picture when they have corrected a problem. The Board discussed that the homeowners need to follow the Architectural guidelines and that the language is sufficient in the guidelines. Homeowners would also be able to email Management when there is a home with a problem so that Management would be able to address the owner.
The Board discussed with Management that this home has overgrown shrubs and that they needed to be sited. The Board asked that they email Management a picture after it had been corrected.
Stroller stored in front yard
Garage trim has peeling paint
****** attended the meeting and discussed the issue. She said that the problem had been corrected. She did not bring any pictures of the correction and asked the Board to take her on her word.
D. Wetherburne Way Parking Concern: A homeowner is very concerned with safety on Wetherburne Way with all of the parking on both sides of the street. This has been an ongoing concern for many years. The City had done a previous study and determined that the street was wide enough for street parking on both sides. The Board discussed that they were not really sure what they could do about it because the City has determined the street is wide enough. E. Collections:
The Board discussed the request and determined that these were real costs and should be paid by the owner.
The owner has passed away. The Board discussed that in the past that this was the only exception they have made.
The owner is requesting to make $100.00 payments until he is paid in full. He owes approximately $2,600.00. He has sent in $200.00. What the Board is agreeing to is to not move forward with additional cost. A lien has already been filed. The Board wanted to be clear that the payment plan is just for the delinquent amount, not new payments that will be due.
The homeowner was requesting an extension for a month. The |
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V. COMMITTEE REPORTS |
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A. ACC: none B. Pool Committee: The Board and Management would like to have: C. Townhouse Committee: none D. Condo Committee: none E. Landscaping Committee: none F. Communication Committee: none G. Social Committee: none H. Treasurer’s Report: none I. Ad Hoc Committee FAST Proposed Bubble Enclosure: none
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VI. OLD BUSINESS |
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There was no old business discussed. |
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VII. NEW BUSINESS |
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A. Window Air-conditioned Units: It was noted that they are several window units that are being used in the neighborhood. |
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VIII. ADJOURNMENT |
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There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 8:57p.m. |
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Please note the next scheduled meeting is August 23, 2010 at 7:00PM. |
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Respectfully yours,
Shelly Henning |